ADMINISTRATIVE OFFICE ASSISTANT

What do administrative Office Assistant do?

The primary job as an administrative assistant requires to structure someone else’s (typically an executive’s) day by coordinating their appointments, taking messages, and sending emails on their behalf. The person needs to perform a variety of tasks such as answering a more general phone line, mail delivery, copying, collating, and other tasks. These positions are more entry-level and require much less experience.

Administrative Assistant Responsibilities

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Greet and assist visitors.

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

The future of administrative assistant jobs

As per the BLS (Bureau of Labor Statistics), job opportunities for secretaries are increasing at a considerable pace. Growing sectors such as healthcare and social services require administrative roles to support their growth. The increased use of technology and automation will make administrative assistants more productive